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Call to Order
Present: Lawrence, Apoorva, Morgan, Freya, Aneesh, Marya, Monique, Hanna, Shoshi, Kaoutar, Junior, & Sanjana
Absent: Manasa (Excused), Taylor (Excused)
Secretary: Freya
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Open Hearing
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Approval of the Minutes
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Approval of the Agenda
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New Business
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Welcome New Members!
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Introductions
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Dean of Students
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LS Event
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ROD
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Need more information until it’s done! I apologize
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What time are people out of class?
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Apoorva: 3:15
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Morgan: 1:45
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Freya: 5:15pm
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Hanna: 3:15
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Junior: 3:50
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Monique 2:15
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Aneesh: 4:30 (Happy to not attend dinner and help w/ setup)
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Sanjana: 4:25
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Lawrence: 4:15p
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Shoshi: class ends at 3:15
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Kaoutar: 4:45pm ( but I am an RA and get on call directly at 6:00pm)
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Dinner attendance
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Dinner is from 5:00 - 6:30 and there will be enough staff on site that we could all go! (But only come if you can make that entire time period)
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Who would like to attend the dinner?
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Moderators?
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Let me know by EOD
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Name
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Monique
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Morgan
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General Updates
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Some questions still need to be answered by Linda’s team/agency. Questions will hopefully be answered & logistics solidified by the 28th.
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Old Business
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Third Funding Cycle
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CU Ceramics - “CU Ceramics Club: Visiting Artist Series Spring 2024” - Visual Arts Complex 1B20 (Auditorium) & 175 (Ceramics Common Studio) - February 1st and 2nd - 5:30-6:30 PM
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Liaisons: Apoorva and Hanna
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Updates:
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Hearing 03/11
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CUBASGA - “CUBASGA Conference” at UMC - Aspen Rooms, UMC-247 - February 24th and 25th - 9 AM - 6 PM
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Liaisons: Monique and Marya
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Updates:
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Post-Event Review
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Advertising
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Promoted the survey during lunch and announced it on the mic
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19 responses (!!!)
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Logistics
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Went to Saturday’s conference at 9:30
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Complaints about EP&C - didn’t set up food until the guests started arriving, windows didn’t have blinds, and non compostable utensils
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Event itself was well managed and executed
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Went to Sunday’s conference around 1:30
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There was a good handful of people
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Faculty and Grad students
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People came in and out
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Food
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It was really good, people went back for seconds
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Content
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Talked about various topics around CUBASGA
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When we were eating, most of the conversations related to the speaker
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Very heavy topics were addressed, and those who attended the event were very engaged with everything throughout the event.
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Future Notes
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Not sure if it was on the poster, but they should’ve noted what the attire would be.
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I think it was supposed to be business casual
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CUBASGA members complained about EP&C causing some difficulties, so maybe some follow up with EP&C would be worthwhile.
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Saudi Student Association - “Saudi Foundation Day 2024” - Will Vill - February 24 - 4-10 PM
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Liaisons: Taylor and Freya
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Updates:
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Post-Event Review
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Advertising
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Logistics
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They started a bit late, they started at 7 instead of 6
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The event was very important to the community.
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The whole event was in Arabic but the translation slides had minimal information due to the spoken nature of the event.
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It appeared the event was over at 8:30pm; we advise that you fill the time that the event was scheduled for.
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If you weren’t severely confused or in CEB, it didn’t appear that you c ould have access to the translation slides.
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The breakdown of the audience appeared to be 50/50 with students and community members, but we can also ask about this.
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Content
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Future Notes
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Board cannot fund the fines.
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Hearing 03/11
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Vietnamese Student Association - “VSA Culture Show” - GMB - February 24 - 5-10 PM
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Liaisons: Aneesh and Taylor
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Updates:
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Date change to 3/17
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Glenn Miller still but also looking at Macky
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Were advised to stick to Glenn Miller
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Sticking with Thuy for now
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Will be going with outside AV provider
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Fourth Funding Cycle
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TEDxCU - “TEDxCU” - March 2nd, 2-7 PM, Macky Auditorium
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Liaisons: Apoorva and Manasa
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Updates:
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Observed some unapproved advertisements posted
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Were confused about advertising because we allowed them to not have CEB logo on advertising, so didn’t think they had to send to us
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More sponsors
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RMU Skis
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A pair of skis for a student raffle, students not paying for raffle ticket
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using the skis to increase attendance, all students attending the event will be added to a free drawing for a pair of skis. This is an idea coming from some of our member's marketing class that centered around the idea of a giveaway to promote events. This is a huge opportunity for us to increase ticket numbers, increasing attendance.
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Logo on website, logo on slideshow, thank you, free tickets
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Ozo Coffee
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30 coffees
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100 discounted coffee tickets
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the coffee is for the macky crew and our speakers, which helps us with the budget. The discounted tickets add promotional benefits for students, increasing attendance.
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Logo on slideshow and website
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Liquid Death
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A pallet of water
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Hoplark
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Donating swag
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Will be given away to students to promote the event and increase much needed tickets and attendance.
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Logo on website, logo on slideshow, thank you, free tickets
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Mush
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Donating 50 servings of overnight oats product
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More reasoning for students to engage with our tabling, higher overall engagement and ticket sales. Helps with engagements in the mornings as students walk to class, increasing attendance.
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Logo on website
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RedBull
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25 cases of product
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Product allows for more student engagement, Students love free red bulls on campus
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Logo on website, logo on slideshow, thank you, social media post, logo on video
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Who can go?
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Freya - (2pm-4pm)
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Aneesh (timing unsure)
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Apoorva
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Morgan - (3pm - whenever)
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Shoshi (not sure what time yet)
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Sigma Psi Zeta - “Culture Shock” - March 9th, 6:30 PM-10:30 PM, Glenn Miller Ballroom
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Liaisons: Aneesh and Lawrence
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Updates:
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Sent us their for approval
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Fifth Funding Cycle
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Black Student Alliance - April 6th- 5:00PM-10:00 PM - Folsom Field - “Unapologetically Black Formal”
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Liaisons
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Apoorva
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Sanjana
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Updates
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Scheduling pre-spending meeting
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Spanish and Portuguese Graduate Association - April 5th (12:00-5:00PM) & April 6th (9:00AM-5:00PM) - Will Vill MPR - “Spring Conference”
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Liaisons
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Taylor
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Freya
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Updates
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Prespending meeting this Wednesday!
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African Student Association - April 13th - 6:00PM-10:00PM - Rec Center’s Lower Basketball Courts - “A Tour of Africa”
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Liaisons
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Marya
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Shoshi
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Updates
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Sent for approval
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Potential time change to 4:30-9pm
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Nepalese Student Association - April 20th - 4:00PM-10:30PM - Glenn Miller - “Nepal Night 2024”
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Liaisons
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Lawrence
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Aneesh
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Updates
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No updates
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International Festival Committee - April 21st - 3:00PM-7:00PM - Glenn Miller Ballroom - International Festival 2024
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Liaisons
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Taylor
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Aneesh
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Updates
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Pre-spending
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Society of Asian Scientists and Engineers - April 5 - 6:00PM-10:00PM - Byron White Club - AAPI All New Years
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Liaisons
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Aneesh
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Kaoutar
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Updates
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Updated Budget
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Venue - ? - $0.00
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Get us a quote when you have one.
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Food - $8,272.54 -
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Parts/Materials - $4,878.73 -
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Costumes/Decorations - $676.71 -
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Prizes - $767.00 - $0.00
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CEB does not fund prizes
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Total - 13,827.98 - $13,151.27
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Motion to approve 13,827.98 for Society of Asian Scientists and Engineers AAPI All New Years’ Event.
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6 - 0 - 0
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Verve Collisionz - 7:00 PM-10:00 PM - Macky Auditorium - 15th Annual Competition
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Liaisons
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Morgan
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Taylor
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Updates
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They sent in some optional advertising.
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Clarify the start time (6pm or 7pm?)
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Muslim Student Association - April 20 - 11:00 AM-9:00 PM - Rec Center - MSA Showdown
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Liaisons
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Apoorva
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Junior
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Updates
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Scheduling pre-spending meeting
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Marginalized Genders in Gaming - April 16 - 6:00 PM-8:00 PM - Virtual (zoom or discord) - April Speaker Spotlight
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Liaisons
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Freya
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Marya
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Updates
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Still haven’t filled out when2meet, check in email sent
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Health Equity and Applied Learning (HEAL) - April 10 - 6:00PM-7:00 PM - ECON 117 - Intersection of Global Cultural Awareness and Public Health
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Liaisons
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Hanna
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Monique
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Updates
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Prespending meeting today at 2:45 pm
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speaker contract; get them set up in the system, info to fill out
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HEAL will request ASSG for food funding
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Confirm if that's okay
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Asian Unity - April 12th - 7:00PM-10:00PM - Byron R. White Club - “Spring Formal and Banquet”
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Liaisons
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Aneesh
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Monique
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Updates
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Pre-spending meeting…
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Get back about the merch
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South Asian Student Association - April 27th - 6:00PM-9:00PM - Rec Center - SASA Show 2024
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Liaisons
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Aneesh
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Manasa
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Updates
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Pre-spending meeting went well, and just looking for advertising to be sent for approval.
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Psychedelics Club - April 17 - 11:00 AM - 6:00 PM - Wolf Law Building - Cannabis and Psychedelics Symposium 2024
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Liaisons
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Lawrence
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Junior
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Updates
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Had pre-spending meeting with Becky
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Funds were not approved in BuffConnect
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Officer Reports
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Advisor
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Y’all are doing great! No updates just reach out to me if you need anything.
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Leg Council Liaison
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GPSG Liaison
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No new updates
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Finance Board Liaison
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N/A
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Student Outreach Coordinator
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Please CC me on your liaison emails
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Marketing Coordinator
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Please poster!!
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Any conflicts on April 6 12:00 - 4:00 pm for spring retreat?
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Speakers Coordinator
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CWA to advertise our event in their newsletter
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Have reached out to some orgs/professors, let me know if there are any others that have come to mind
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All set to place A-frame across from Starbucks
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Secretary/Historian
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N/A
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Social Media Coordinator
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Ads are up and running
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Assistant Speakers Coordinator
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none
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Webmaster
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NONE
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Chair
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New members please add your info down below
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Updates
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A look ahead
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Next week: event!
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03/18: elections for secretary and one voting member
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Reach out to Aneesh if you’re interested in running.
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Q&A/CCP
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Adjourn
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8:55pm
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